Stillwater Professional Park18 Penn Plaza, Suite 24ABangor, ME 04401207.217.6580

Clerical & Office Support

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Administrative Asst. in Sidney, ME
Description
Monday through Friday, 8-4:30 (hours may reduce in the winter months), Contract to Hire! Position is responsible for overall front office operations, to include:

Answer calls, take detailed messages and forward to appropriate party
Word processing and data entry
Prepare and transmit reports
Meet/greet visiting clients and vendors
Keep front office neat/clean
Communicate with clients and other offices
Mail/file/fax/email
Communicate with Construction Services Mgr. and Laboratory Mgr. relative to field and lab test records and transmitting reports
Assist with training materials
Assist with document retention procedures
Process/maintain employee time and expense sheets
Process/maintain vendor orders and invoicing
Maintain office supplies inventory
Other tasks as assigned

The ideal candidate will have high attention to detail and quality, strong written and verbal communication skills, be pleasant, personable and professional and have solid MS Office skills.
Requirements
Two good employment references; high school diploma or equivalent; ability to successfully pass a criminal background check; mature work ethic; experience in the construction or engineering fields is a definite plus!
Administrative Asst.-Real Estate in Augusta, ME
Description
Monday through Friday, 8:30 - 5;00, Contract to Hire position available in this local and well-known real estate firm! Position will entail:

-Using multiple web-based programs for; scheduling house showing appt's, entering
listings in the MLS, data entry, compliance management, preparation of real estate
forms, and advertising in various publications.
-Back-up on phones, meet/greet, front office tasks and assisting agents (may include
local travel)
-Assist Office Mgr. with projects including social media, print & digital marketing
projects, misc. advertising projects

Working knowledge of MS Word, Excel and Outlook; experience with MS Office 365 ideal. Strong customer service and organizational skills are a must! Excellent benefit package offered upon hire!
Requirements
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent
Customer Service Rep./Payroll in Auburn, ME
Description
Full-time, Contract to Hire opportunity! Monday through Friday, 8 - 5. Position processes all aspects of payroll, providing a high-level of customer service. The right candidate for this opening will be efficient and flexible in performing detailed tasks in a fast-paced work environment. Frequent interruptions, changing priorities and multiple deadlines are the norm!

Compile payroll data, post wages, and reconcile errors
Provide high-quality customer service
Identify & resolve internal discrepancies
Research client inquiries concerning paychecks or payroll in general
Continue knowledge of payroll software system and changes in wage and tax laws
Other duties as assigned

Send your resume for consideration today! Excellent career opportunity.
Requirements
Business/Accounting degree preferred
Prior experience in a customer service environment
Prior experience processing payroll is preferred
Strong communication skills
Working knowledge of MS Word, Excel and Outlook
Knowledge of Wage and Hour Law
Two good employment references
Data Entry Operator/CSR in Augusta
Description
ATTENTION job seekers! Looking for a full-time, summer position? Check this out!

CASS is seeking candidates to fill two (2), full-time, temporary positions for our client, a well-known non-profit in Augusta, Maine.
Position entails reviewing customer data for accuracy and completeness, data entry and initializing contact to review any discrepancies in the information.

Strong data entry and customer service skills are required; working knowledge of MS Word and Excel is needed, as well as an excellent attention to detail. Apply for consideration today!
Requirements
Two good employment references; Mature work ethic; Comparable experience

Education Requirements: High school diploma or equivalent
Medical Front Desk in Augusta
Description
Do you have a medical background with some office/clerical skills? Are you looking to move away from direct care into a more administrative position? This may be the job for you!

Monday through Friday, 9:00 am to 6:30/7:00 pm, 35 - 45 hours/week; Contract to Hire! Duties will vary and include:

Answer phones and meet & greet patients
Scheduling
Electronic medical records
Electronic insurance billing
Other clerical tasks as assigned
Medical knowledge is needed, will train in billing procedures. Friendly and professional personality a must!
Requirements
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent
Medical Front Desk Receptionist in Bangor, ME
Description
Bangor Area Staffing is seeking an experienced Front Desk Receptionist for a busy medical practice. This position starts early July and is expected to run until the end of September. Monday - Friday, 8:30am - 4:30pm

Some duties to include greeting patients, answering phones, data entry, copying medical records, and other administrative tasks.

Salary: $13.00 to $14.00 /hour
Requirements
Looking for candidates with warm and welcoming personalities who are able to stay calm working in a busy environment. Must have a high attention to detail, good computer skills, and previous office experience, medical office experience preferred. Must be able to pass background check requirements.

High School Diploma or equivalent.

Email your resume today to jobs@BangorAreaStaffing.com!
Contact
Nettie Kilby
jobs@BangorAreaStaffing.com
Phone
207-217-6580
Office Asst. in Waterville, ME
Description
Monday through Thursday, 8 - 4:30, long term! Position will entail answering phones, triaging emails, sorting and processing mail, file maintenance, preparing mailings, maintaining database, assembling and distributing newsletters, completing various projects in MS Excel, to include updating existing spreadsheets and creating new with advanced formatting, and other clerical tasks as assigned. The ideal candidate will possess solid MS Office skills, excellent customer service, and the ability to work independently. Send your resume for consideration today!
Requirements
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent
Operations Assistant in Unity
Description
Monday through Friday, 3:00 pm to 7:00 pm, potential Contract to Hire.

This position will perform a variety of clerical tasks in support of the communications and data flow in the department.

Specific duties include (but are not all inclusive):
• Provide administrative support such as maintaining and producing mailing lists, assisting in producing letters and envelopes for mailings, and editing proofreading documents.
• Provide accurate, valid and timely processing and maintenance of all records.
• Perform data entry and associated tasks in to information systems of record.

Solid working knowledge of MS Word and Excel, as well as the ability to work successfully in a fast-paced environment is needed. Prior office experience is required. Send your resume for consideration today to dawnt@capitalareastaffing.com.
Requirements
Two good employment references; Mature work ethic; HS Diploma or equivalent; Comparable experience
Paralegal/Admin. Assistant in Augusta
Description
Part-time (24 hour-3 days/wk), Contract to Hire opportunity! Position acts to assist Attorney with wills, trusts, probate and estate matters, real estate transactions, closings, corporate formation, small business matters, including evictions, as well as administrative law matters. Employee prepares, proofreads and finalizes documents for client signature; organizes client documents and files (both paper and electronic). This position communicate directly with clients, beneficiaries, trustees, attorneys and others by phone, e-mail, and formal written correspondence. With oversight from attorneys, the paralegal will draft and file petitions and pleadings as needed.

Send your resume to dawnt@capitalareastaffing.com for consideration today!
Requirements
Legal experience is preferred, but client will consider candidates with strong administrative experience. Knowledge of probate, real estate and/or corporate is preferred, although other legal experience and education will be considered • Proficient typist and experienced in the use of Word, Excel and Outlook. • Must have the aptitude and ability to learn client computer systems • Ability to multi task, prioritize, and efficiently handle a high volume workload • Must be an organized and diligent worker able to work cohesively with others • Must have strong communication skills • Must have a high attention to detail; HS Diploma or equivalent • 2 good employment references
Part-time Legal Asst. in Augusta, Me
Description
Part-time, Monday through Friday, 10 - 2; some flexibility possible. Position is responsible for the management of complex and highly confidential correspondence, information and files; extensive contact with the public and members of the Bar.

Assist with document preparation, including correspondence, case summaries, communications and disciplinary proceeding pleadings
Respond as directed to all inquiries from the public
Assist with meeting and trial preparation
Keep apprised of calendars
Assist with preparation for Continuing Legal Education
Transcribe dictation
Other tasks as assigned

Excellent spelling, grammar and proofreading skills are needed! As well as the ability to work independently, follow complex directions and understand court procedures, legal documents, the Maine Rules of Professional Conduct and the Maine Bar Rules. Proficient computer/data entry skills using MS Office are necessary.
Requirements
Two good employment references; Mature work ethic; Comparable experience; Associates degree in Paralegal Studies, Business or related field is preferred; Legal Secretary/Paralegal experience will be considered.
Program Coordinator in Bangor, ME
Description
Bangor Area Staffing is seeking candidates for a Program Coordinator for a non-profit client.

If you enjoy helping others, this is for you. Great schedule with the typical hour of Monday thru Friday, 8 am to 2:30 pm.

What do you coordinate? You assist with the coordination of the Meals and Wheels program. Some travel is required so reliable transportation is required.

The Program Coordinator will develop, coordinate and oversee the day to day operations, customer service and record keeping of the programs. This position will also focus on identifying resources and promoting services within the assigned area. You will supervise local volunteers, and arrange operational details necessary to perform the work of the program. You will assist with doing pre-qualification of participants too.

Salary: $12.00 to $13.00 /hour
Requirements
Coordinating the distribution of the meals does mean working with volunteers to load and unload boxes of meals which will require occasionally be required to stoop and/or bend and lift up to 50 pounds as well as be able to spend time in a walk-in freezer to sort and organize meals.

Candidate must have administrative experience and basic computer skills; knowledge of the area is preferred. A valid driver’s license and proof of insurance is required upon hire. Must be able to meet background check requirements.

Send your resume to jobs@BangorAreaStaffing.com today!
Contact
Nettie Kilby
jobs@BangorAreaStaffing.com
Phone
207-217-6580
Reception/Office Assistant in Augusta, ME
Description
Monday through Friday, 8 - 4, Contract to Hire! Construction industry experience and knowledge of Apple products a plus! Position will entail answering phones, data entry, scanning and various other clerical tasks. This is a multi-faceted position which will also involve assisting with event planning, scheduling/coordinating meetings and industry education. The right candidate will have an Intermediate level knowledge of MS Excel and Word and prior administrative/clerical experience. This position needs to be filled quickly, so send your resume for consideration today!
Requirements
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent